The important thing is that you’re being open with how you’re spending your time, not necessarily the exact work you’ll be doing. Stay conscious about workplace confidentiality! If you know a project is of a sensitive nature, no need to spell it all out on your shared to-do list. Your executives can see that you are aware of their needs and the due dates, but also that you have a huge workload on any given day. One way to stay transparent is by making your task list accessible. If one of your execs feels like they don’t know how you spend your time, they may begin to worry that they’re not getting their fair share of your attention. Have you also heard of Eisenhower’s Prioritization Method? Check out our infographic! Stay Transparentįor assistants who manage multiple executives, be sure to keep all of your bosses informed about your priorities and workload. She addressed the projects accordingly, and in two years, she says she had to approach managers only twice to sort out a conflict.” Great thinking, Teresa! She, “…created request sheets, on which her bosses not only described the work they needed her to do but also rated every project’s priority on a scale of 1 to 5. This takes the pressure off of you constantly deciding which task is more important and who to be “loyal” to.īONUS TOOL: We did some searching online and found a suggestion from Teresa Cryer on. The best way to prioritize these is to 1) sort them by due date, then 2) if two tasks have equal importance, prioritize the task for the more senior executive.
On top of this, since you’re managing multiple executives you’re often going to be given assignments that conflict with each other. Which one of these do you want me to focus on?” Not only will this give you guidance on how best to manage your time, but it reminds your executives just how much work you have on your plate!
Try, “I can definitely take care of that, but I am already working on X that we discussed earlier this week.
One way to make sure you get this right is to ask each of your executives to rank the urgency of a task when they assign it. No matter how big a superhero you are, there’s only one of you and you have limits! You’re going to have to learn to prioritize tasks as they come in. You won’t have to worry about getting distracted by Executive A’s new email while working on a problem for Executive B, or find yourself making purchases in the wrong person’s Amazon account! Prioritize Not only will this help you stay focused, but we have it on good authority that it feels GREAT to check tasks off!īONUS TOOL: Create a Google Chrome profile for each executive, then use these to compartmentalize and personalize your support. Train your brain to automatically associate each executive with their own color and you’ll easily keep everything separate and organized (and stay sane!).įinally, create both a daily checklist and a long-term task list including both/all your execs (color-coded, of course). Next up: Color coding is your friend! It’s such a simple solution that can be applied to everything. The important thing is to find a system that works for YOU, and everyone is different!
This could be Google Docs, a project management app, or even an old fashioned paper and pen. Staying organized is absolutely vital to success when you’re supporting more than one person! First, find your system. Here are the 5 things to always do as an admin managing multiple executives Organize These tips will make your work life happier and more efficient. Of course, you’re up for it, but that doesn’t mean it’s going to be easy! That’s why we’ve compiled the five most important best practices for administrative professionals who support multiple executives. Best practices when managing multiple executivesīeing an assistant is already a balancing act, and things can really get wild if you’re faced with the challenge of managing multiple executives.
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